Employers can create leave type. Leave type is basically a quota assigned to emplees for leave with different policies(quota start and end time, total count etc.). Employers need to apply/assign leave type to employee. Whenever employees want to apply for leave request they need to select assigned leave type and then can apply for leave request. Leave type policies will affect at the time of request creation. More then one leave types can assigned to one employee.
Leave type polcies are listed below.
- In name field enter any suitable name of leave type.
- In short name field enter a short name of leave type.
- Is Active means that leave type is active or not.
- Auto Allotment allot means a leave type alloted for a specific tenure(Annual, Month, Binannual etc.) will automatically alloted for next tenure.
- Allot Balance on Joining Month means leave balance will start from joining date of employee.
- Composite means that you can apply different leave types in single request.
- Short leave means that employee can apply for leave less then shift timing
- Deductible means that salary of leave days will be deducted from monthly salary.
- Sandwich means that off days will be calculted as leave days and will be subtracted from leave quota.
- Splitable means that employees can apply leave separately. If it's not selected then one employee can apply for all available leaves in quota at one time.
- Pro Rated means that No. of leaves will be calculated according to number of days from tenure. When leave type is applied.
- Earned balance means that leaves will given to employee after tenure.
- Can Apply For Back Date means that employee can apply for leaves of passed dates. If it's not checked employee can apply for leave of current and future dates. If it's checked a field will appear where you can set back date limit
- Attachment Required means that attachment related to leave is necessary to attach.
- Encashment means that remaining leaves from previous quota will be encashable in next tenure If carry formard was true. If it's checked it will show two fields with max and min limit for encahment where you can set how much leaves are encashable.
- Carry Forward means that remaining leaves from previous tenure will be shifted in next tenure. If it's checked it will show two fields with max and min limit for carry forward where you can set how much leaves can be carry forwarded. In carry forward year tab you can select that leave are carry forwardable for how many years.
To know more about how to add leave type. Follow these following steps.
- In navbar click time off tab.
- Above step will open new tabs in dropdown. Click settings tab.
- Above step will open new tabs in drop down. Click leave types tab.
- Above step will open a leave type index page.
- Click create butto to create a leave type.
- Above step will open a popup to create leave type.
- Field with red sterics are necessary to fill.
- Click on check boxes to add policies in leave type.
- Policies are defined in above section of document.
- In pre condition section you can select gender of employees that this leave type is applicable for which gender.
- Can apply in probation means that leave type is applicable in probation or not.
- Minimum experience to apply in months means that employee must have experience which is given in filed.
- Maximum applications in employment means that employee can apply for leave application in his job for this leave type.
- In gap between applications in months we set that employee can apply for second leave after how many months.
- In short leave slabs enter short leave criteria.
- Enter short leave name.
- In balance field enter the amount of leave which will be deducted from 1 leave.
- Select deduction type.
- In value field enter the value which will decrease the number of working hours of that day. Enter the value according to the deduction type selected. Either it is flat or percentage.
- In balance setting select tenure(Time period of a leave type) for leave type.
- Accumulative count is a total number of leaves alloted in a tenure.
- Click save button create leave type.
- Click cancel button to close popup.